Planning an entire event on your own can be extremely stressful. There are plenty of decisions to be made and deadlines to be met. If the wrong decision is made or deadlines are missed, it can be detrimental to the success of the event. By using a professional event planner for your event planning and wedding planning needs, you can ensure you avoid these 7 common event planning problems.
1. Going Over Budget – At the initial consultation with your event planner, you will set a budget that will work for you and your needs. When people are left to plan on their own, they can experience sticker shock or be swayed by potential upgrades. Working with an event planner means someone to hold you and vendors accountable for all transactions to stay within budget.
2. Choosing The Wrong Food – The number one thing people typically remember about an event is the food. The food options you choose for a catered event depend a lot on the type of attendees. The food you order for a corporate event will differ greatly from a high school graduation party. Similarly, there will be a different style of food for a wedding reception at a banquet hall than at a backyard wedding. Your event coordinator will help you decide whether to do sit-down or buffet style offerings and the type of food in general.
3. Not Having Enough Food – There is a fine balance between not ordering enough food and awkwardly having people who are not able to eat and ordering too much food and having some go to waste. Your event planner will know how much food to order for the number of guests planning on attending and will order a little, but not too much, extra for peace of mind.
4. Poor Venue Set-up – Whether you are in a banquet hall or at an outdoor patio, your event coordinator will have the knowledge on how to properly set-up the event for the best flow of guests through the space. If you are having buffet style food, you will want your guests to flow from happy hour to the food to their tables as smoothly as possible.
5. Not Making A Schedule And Not Sticking To It – When planning any event, you will first set the date of the event and work backwards to ensure all your target dates are hit. For a wedding, you will want to secure a venue a year before the big day. There are other dates for hiring vendors, buying your dress, sending invites, etc. and your wedding planning expert can help make it all a seamless process.
6. Missing A Crucial Item – Don’t forget dessert! Planning a wedding or any event comes with lots of intricate details that add to the overall experience. Whether it is a coffee bar after dinner, scheduling dress alterations, or making sure your officiant shows up on time, your event planner will have all these details covered and make sure you are in the loop.
7. Dealing With Emergencies – It is inevitable that all major events will have something that does not go right. If it storms on your wedding, a professional event planner will help orchestrate moving the ceremony inside. If the band starts playing the wrong first dance song, your event coordinator will get them on the right track. To relieve yourself of tons of “what-if” stress, complete your wedding planning with a professional.
In the DMV, Lanham, and Glenarden areas, Decor D’amour offers event planning and wedding planning services that you can rely on. With over 15 years of experience in the hospitality and event industry, our team can provide you with the perfect event you have always dreamed of.